Policies

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 1. Purpose

Intentional Family of Canada  is committed to protecting the privacy and confidentiality of personal information collected from clients, staff, volunteers, and other stakeholders. This policy outlines our practices regarding the collection, use, disclosure, storage, and protection of personal information in accordance with the Freedom of Information and Protection of Privacy Act (FIPPA) and other applicable laws.

2. Scope

This policy applies to all Intentional Family of Canada's employees, volunteers, contractors, and board members who collect, access, or manage personal information in the course of their duties.

3. What Personal Information We Collect

Intentional Family of Canada may collect personal information such as:

• Name, address, phone number, and email address
• Demographic data (e.g., age, gender, ability, sexuality, and ethnicity)
• Immigration status or documentation details (where necessary)
• Employment, housing, or health information relevant to service delivery
• Emergency contact information
• Photographs or video (with consent)
• We only collect information necessary for program delivery, legal compliance, reporting to funders, and improving service quality.

4. Use and Disclosure of Information

We use personal information strictly for the purposes for which it was collected, including:

• Providing appropriate services to clients
• Meeting legal and contractual obligations
• Reporting and evaluation
• Administrative and statistical purposes

We will not share personal information with third parties without consent unless required or permitted by law (e.g., child protection, court orders, funding audits).

5. Consent

Intentional Family of Canada obtains informed consent for the collection, use, and disclosure of personal information. Individuals have the right to withdraw consent at any time, subject to legal and contractual restrictions.

6. Safeguarding Personal Information

We take reasonable steps to protect personal information from unauthorized access, loss, or misuse by:

• Limiting access to authorized personnel only
• Using locked filing cabinets and password-protected systems
• Training staff and volunteers on confidentiality and privacy
• Securely destroying records no longer required

7. Access to and Correction of Personal Information

Individuals have the right to access their personal information and request corrections if they believe it is inaccurate or incomplete. Requests can be made in writing to the Executive Director.

8. Retention and Disposal

Intentional Family of Canada retains personal information only as long as necessary to fulfill the purposes for which it was collected, or as required by law. Secure disposal methods are used to destroy paper and electronic records when no longer needed.

9. Privacy Breaches

Any suspected breach of privacy must be reported immediately to the Executive Director. We will take prompt corrective action, notify affected individuals as appropriate, and document the incident.

6. Safeguarding Personal Information

We take reasonable steps to protect personal information from unauthorized access, loss, or misuse by:

• Limiting access to authorized personnel only
• Using locked filing cabinets and password-protected systems
• Training staff and volunteers on confidentiality and privacy
• Securely destroying records no longer required

7. Access to and Correction of Personal Information

Individuals have the right to access their personal information and request corrections if they believe it is inaccurate or incomplete. Requests can be made in writing to the Executive Director via info@intentionalfamilyofcanada.com.

8. Retention and Disposal

Intentional Family of Canada  retains personal information only as long as necessary to fulfill the purposes for which it was collected, or as required by law. Secure disposal methods are used to destroy paper and electronic records when no longer needed.

9. Privacy Breaches

Any suspected breach of privacy must be reported immediately to the Executive Director via info@intentionalfamilyofcanada.com. We will take prompt corrective action, notify affected individuals as appropriate, and document the incident.

 As a sponsor of Intentional Family of Canada , you will have the opportunity to make a significant impact on the lives of those we serve. Your support will help us to expand our programs and services, reach more people in need, and make a lasting difference in the community. 

Contact us today to learn more about becoming a sponsor.

10. Contact Information

Questions, concerns, or complaints regarding this policy or our privacy practices can be directed to:

Founder & Executive Director

Intentional Family of Canada 

Email: info@intentionalfamilyofcanada.com